Element451 Data Privacy & Security Statement

Updated October 5, 2026

Overview

Element451 along with its affiliates ("We," "Us," or the "Company") is strongly committed to protecting the privacy of your personal information. We are an AI agent workforce platform for admissions, marketing, student success, and advancement. Individual students have access to apps and tools (i.e., applications, agents, event reservation systems, calendars, communications, and generated web pages). These features are launched and configured by Universities or Colleges through an administrative dashboard. Except as described herein, the information you submit to us through inquiry, employment, or other forms is never shared with third parties. We use the contact information you provide us only to communicate with you.

Enrollify is a brand and website operated by Element451. Information collected through Enrollify is collected by that same entity and may be combined with information collected through its other owned sites and services for the purposes described in this notice.

We take the security of your information seriously and take steps to keep your information secure. Please read the full Privacy and Security Statement below, and you can always contact us if you have questions.

What we collect

To improve your experience using our platform, we collect several types of information for our business operations, including but not limited to:

Information is collected from forms on our websites. This includes information provided at the time of completing an online form, such as requests for information, event registrations, or an application. We may ask you for information when you report a problem with our websites, products, or services.

Certain functions of our platform allow users to record voice conversations. Any University or College is required to request consent to use the recording function in the platform prior to making any recording. If you consent to a recording, your voice and any information you disclose as part of the recording will be collected by the platform.

Usage details, IP addresses, and cookies. As you navigate through and interact with our websites, we may automatically collect certain information about your equipment, browsing actions, and patterns using common internet technologies, such as cookies and web beacons. A cookie is a small text file that is placed on your browser by a web page server and that helps our websites to recall your specific information on subsequent visits. The use of cookies allows us to enhance your experience, analyze website traffic, and deliver personalized content. This may include details of your visits to our websites, including information about your connectivity, such as your IP address and browser information, location data, logs, and other communication data, and the resources you access and use on the websites. Upon your acceptance of cookies from our websites, we may collect information about your visits to the websites without you actively re-submitting acceptance of cookies. In some countries and locations, we are not permitted to send cookies to the browser of a user without the prior consent of the affected user. In this case, we will seek such consent. This section assumes that either the use of cookies is not restricted by applicable law, or, if it is restricted, the individual has explicitly consented to the use of cookies.

You have the ability to accept or decline the use of cookies. If you choose to decline cookies, you may not be able to fully experience the features of our websites. If you would like to turn off cookies, you also have the ability to disable them in your web browser's preferences.

How much data do we collect?

We only collect and retain as much personal information as needed for specific, identified purposes described in this Privacy and Security Statement, and we will not use it in any way that is incompatible with those purposes.

SMS privacy policy

The platform may include certain features that are accessible via SMS, MMS or text messaging. To the extent you elect to use such features, your wireless service carrier's standard charges, data rates and other fees may apply. If you elect to use these features of the platform, you expressly agree that we may communicate with you by SMS, MMS, text message or other electronic means to your mobile device. You can reply STOP to such text messages to cancel; except for automated text messages related to the security of your Account. Message frequency will vary. Message and normal data rates may apply. We will comply with any additional requirements that may apply applicable laws before communicating with you in this manner.

Element451 will not sell or share your mobile opted in consent data with any third parties.

How or when we disclose your information

Protecting your personal information is important to us, and we neither rent nor sell your personal information. We may disclose or transfer personal information that we collect or you provide as described in this Privacy and Security Statement, including:

To the University or College, you have submitted a request for information, an application, or a tuition deposit.
To comply with any court order, law, or legal process, including responding to any government or regulatory request.
To enforce or apply our Terms of Use and other agreements that govern the sale or use of our products and services.
To protect the rights, property, or security of Element451, our employees, our users, or others.
To our service providers that work on our behalf, or with us, to provide you with our apps, tools, and services, but only to the extent necessary to provide such apps, tools, or services.

How do we transfer your information?

To facilitate our global operations, your personal data may be collected, transferred to, and stored by us in the United States and by our affiliates in other countries where we operate, including countries outside the European Economic Area ("EEA"). If your personal data is transferred outside the EEA, we will put in place suitable safeguards to ensure that such transfer is carried out in compliance with applicable data protection rules.

How do we store your data?

We will only retain personal data for as long as necessary to fulfill the purpose for which it was collected or to comply with legal, regulatory, or internal policy requirements.

How do we secure your personal data?

We take your security seriously and take reasonable steps to protect and secure your personal information from unauthorized access, use, and disclosure. We have implemented adequate technical and organizational measures to protect personal data against unauthorized, accidental, or unlawful destruction, loss, alteration, misuse, disclosure, or access and against all other unlawful forms of processing. These security measures have been implemented taking into account the state of the art of the technology, their cost of implementation, the risks presented by the processing, and the nature of the personal data, with particular care for sensitive data.

Your rights related to your personal data

You may have a right to access and obtain a copy of your personal data as processed by Element451.

You may also have the right to:

request access to your personal data;
object to the processing of your personal data;
request the rectification of inaccurate personal data and ensure it is complete;
request the erasure of your personal data;
request restriction on the processing of your personal data;
request a transfer of your personal data to another controller to the extent possible.

If you would like to exercise any of the rights, please contact us as set out below. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we will provide it to you or them free of charge and will respond without delay and within one calendar month of receipt of your request. In certain circumstances, such as if the request is complex or you have submitted numerous requests, we may extend this period by two months, but we will always notify you if any extension is necessary.

We may ask for proof of identity and sufficient information about your interactions with us so that we can locate your personal information. Please note that the time limit for fulfilling your request does not start until we have been able to verify your identity.

California requires operators of websites or similar services to make certain disclosures to users who reside in California regarding their rights. Specifically:

Shine the light

For clarity, we will not trade, rent, share or sell your personal information to third parties unless you ask or authorize us to do so. However, if we disclose personal information that is primarily used for personal, family, or household purposes of a California user to a third party for said third party's direct marketing purposes, we will identify such third party along with the type of personal data disclosed, upon your request.

For further clarification, please refer to the "Contact us" section below. Under California law, businesses are only required to respond to a user's request once during any calendar year.

Do Not Track

Some browsers give individuals the ability to communicate that they wish not to be tracked while browsing on the Internet. California law requires that we disclose to users how we treat do-not-track requests. The internet industry has not yet agreed on a definition of what "Do Not Track" means, how compliance with "Do Not Track" would be measured or evaluated, or a common approach to responding to a "Do Not Track" signal. We have not yet developed features that would recognize or respond to browser initiated Do Not Track signals in response to California law. In the meantime, there are technical means to prevent some of the tracking.

Google Services Integration Privacy Disclosure

Element451 offers integration with Google services, including Google Calendar and Google Drive. When you connect your Google account to our service, we request specific permissions to access your data using Google's API services.

Google Calendar Integration

Element451 requests access to your Google Calendar when you enable the Calendar integration through our Appointments module. This integration allows appointments booked through Element451 to be automatically created, updated, or removed in your Google Calendar.

Specifically, our application requests the following access permissions (scopes):

See, edit, share, and permanently delete all the calendars you can access using Google Calendar (/auth/calendar)
See and download any calendar you can access using Google Calendar (/auth/calendar.readonly)
View and edit events on all your calendars (/auth/calendar.events)
See the availability on Google calendars you have access to (/auth/calendar.events.freebusy)

The data we process through this Calendar integration is limited to appointment details, including date, time, duration, title, description, and participant information necessary for calendar functionality.

Google Drive Integration

Element451 requests access to your Google Drive when you enable the Drive integration through our Import + Export module. This integration allows you to import data/documents from and export data/documents to your Google Drive.

Specifically, Element451 requests the following access permissions (scopes):

See, edit, create, and delete all of your Google Drive files (/auth/drive)
View and manage metadata of files in your Google Drive (/auth/drive.metadata)
See, edit, create, and delete only the specific Google Drive files you use with this app (/auth/drive.file)
See, edit, create, and delete all your Google Sheets spreadsheets (/auth/spreadsheets)

The data we access through this Drive integration is limited to files you specifically choose to import or export using our platform's Import + Export module.

Data Usage and Access

Element451 does not access, store, or process other Google account data beyond what is required for the integration features you've enabled. Your data security and privacy are our priority.

AI/ML Model Training

Element451 does not use any Google user data to develop, improve, or train generalized AI and/or ML models.

Revoking Access

You can manage or revoke access to your Google services through the Element451 dashboard:

To revoke Calendar access: Navigate to Appointment Settings > My Settings
To revoke Drive access: Navigate to Data + Automations > Import + Export > Connectors

Alternatively, you can revoke access directly through your Google Account settings (under Security > Third-party apps with account access). Please note that revoking access through Google will remove access for all connected Google services (both Calendar and Drive).

For more information about how Google handles your data, please refer to Google's Privacy Policy at policies.google.com/privacy.

Contacting Us

To exercise your rights related to your data, you may email privacy@element451.com.

Join the Enrollify Community!